BYLAWS OF INDIVISIBLE BERKSHIRE WOMEN’S ACTION GROUP
ARTICLE I — NAME AND PURPOSE
Section 1 — Name: The name of the organization shall be Indivisible Berkshire Women’s Action Group.
Section 2 — Purpose: Indivisible BWAG is organized to promote civic action. We are a dedicated group of women and men working at the grassroots level to have a positive impact on
- VOTING AND ELECTIONS
to ensure the benefits of American democracy for all.
ARTICLE II — MEMBERSHIP
Section 1 — Eligibility for membership: Application for voting membership shall be open to any person in Berkshire County who supports Article I, Section 2. Members are those whose annual dues are current.
Section 2 — Annual dues: Annual dues shall be $20 each year, paid by the second meeting of the calendar year, unless changed by a majority vote of the members at a meeting of the full membership. Members may be reinstated upon payment of annual dues.
Section 3 — Rights of members: Each member shall have one vote. Members must be present to vote.
Section 4 — Resignation and termination: Any member may resign by informing any Executive Committee member, who will immediately advise the Secretary.
ARTICLE III — MEETINGS OF MEMBERS
Section 1 — Regular meetings: Regular meetings of the members shall be held monthly, at a time and place designated by the Executive Committee. Location shall be announced no later than 48 hours prior to the meeting. Reports on activities and Committee reports will be given at these meetings. An agenda will be posted on the website by the Web Coordinator no later than 48 hours prior to the meeting.
Section 2 — Executive Committee: Regular meetings of the Executive Committee shall take place with the specific date, time, and location chosen by the designated Chairperson.
Section 3 — Special meetings: Special meetings may be called by the Executive Committee with a simple majority vote. A petition signed by 35 percent of voting members may also call a special meeting.
Section 4 — Quorum: The members present at any properly announced General Meeting shall constitute a quorum.
Section 5 — Voting: All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote takes place.
ARTICLE IV — EXECUTIVE COMMITTEE
Section 1 — Executive Committee role and size: The Executive Committee is responsible for overall policy and direction of the Group, and it delegates responsibility of day-to-day operations to the Committees or Sub Committees. The Executive Committee consists of Chair, Vice-Chair, Secretary, Web Coordinator(s), Treasurer, and Chairs of the Committees.
Section 2 — Meetings and notice: The Executive Committee shall meet at least monthly. This meeting may be in person, and/or by conference call, video conference, or email. Notice of at least 12 hours in advance is required.
Section 3 — Executive Committee elections: Chair, Vice-Chair, Secretary, and Treasurer shall be nominated from among members in good standing, and elected or reelected by a simple majority of voting members present at the first General Meeting of the calendar year. The Web Coordinator(s) will be designated. Officers shall be elected for 2-year terms by a majority vote of those members present. The Chair and Secretary shall be elected in odd-numbered years and the Vice-Chair and Treasurer in even-numbered years.
Section 4 — Election procedures: The Executive Committee shall be responsible for nominating a slate of prospective Executive Committee members. In addition, any member may nominate a candidate to the slate of nominees.
Section 5 — Quorum: A quorum consists of at least 50 percent of Executive Committee members for any business transactions to take place and any motions to pass.
Section 6 — Officers and Duties: Their duties are as follows:
The Chair shall convene regularly scheduled Executive Committee meetings, shall preside or arrange for other members of the Executive Committee to preside at each meeting in the following order: vice-chair, secretary, web coordinator(s), and treasurer.
The Vice-Chair shall assist the Chair and act in his or her place when warranted.
The Secretary shall keep and distribute the minutes of the Executive Committee and General Membership meetings, and ensure that organization records are maintained.
The Treasurer shall have custody of the cash and accounts and shall report at each General and Executive Committee meeting. The Treasurer shall assist in the preparation of the budget, shall help develop fundraising plans, and shall make financial information available to members.
The Web Coordinator(s) shall keep the membership rolls and make that list available to any officer requesting it. A Web Coordinator will also send out meeting announcements and post the agenda.
Section 7 — Resignations and Vacancies: An officer may resign at any time by delivering a letter of resignation to the Chair. An officer may be removed for cause, such as excessive absences, by vote of two thirds of the Executive Committee. Any vacancy shall be filled by majority vote of the Executive Committee, and the person filling such vacancy shall serve until the next meeting of the membership, at which time the membership shall confirm or elect a replacement.
Section 8 — Special meetings: Special meetings shall be called upon the request of the Chair, or one third of the Executive Committee. Notices of special meetings shall be sent out by the Secretary to each Executive Committee member 48 hours in advance.
ARTICLE V — STANDING COMMITTEES
Section 1 — Committee formation: Existing committees can be changed, and others created as needed, by the Executive Committee, with input from the general membership. Committee Chairs must be members in good standing, and will be chosen by the committee members, who are volunteers.
Section 2 — Executive Committee: The elected officers, Committee Chairs, and the Web Coordinator(s) shall serve as the members of the Executive Committee. Except for the power to amend the Bylaws, the Executive Committee shall have all the powers and authority in the intervals between meetings.
Section 3 — Education Committee: Members advocate for public education at the local, state, and national levels. They support curricula that prepare knowledgeable and responsible citizens.
Section 4 — Environment Committee: Members share a deep concern for the health of the planet. They participate in local efforts, aware that these are related to national and worldwide environmental issues.
Section 5 — Immigration Committee: Members are devoted to creating a safe community for all immigrants. We collaborate with many agencies to ensure that our immigrant neighbors have access to information and effective advocacy.
Section 6 — Voting and Elections Committee: Members work on local, state, and national elections to elect progressive candidates. They support voter registration and challenge voter suppression.
ARTICLE VI — AMENDMENTS
Section 1 — Amendments: These Bylaws may be amended at any meeting of the membership, provided that written notice of such amendment has been given to the membership at least 2 weeks before the meeting at which such amendment is considered. Approval of any amendment shall require the affirmative vote of at least two thirds of the members present.
ARTICLE VII — PARLIAMENTARY PROCEDURES
All procedural issues not specified in these Bylaws shall be determined in accordance with the most recent edition of Robert’s Rules of Order Newly Revised.
These bylaws were approved at a meeting of the General Membership by a two-thirds majority vote on xxx 2018 in Berkshire County, MA.
s/ Date Chair
s/ Date Vice-Chair
s/ Date Secretary
s/ Date Treasurer